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Guidelines for Oral Presentation and Poster Session

ORAL PRESENTATION

- In order to match with the most recent technology, the Conference room will be equipped with 1 Video-projector (LCD for computer assisted presentations, ie. Powerpoint), 1 35mm slide-projector (NO double projection).
- For the general organization, after having picked-up his badge, each speaker should go to the PRE-VIEW ROOM.
- Speakers should be in the conference room 15 minutes before the beginning of their sessions and meet with the Chairman. Please, follow strictly the instructions of the Chairman, especially with regard to the time allotted to the speech.
- Qualified personnel will act as liaison between speakers and projectionists : speakers will not have access to the projection room, therefore speakers must go to the PRE-VIEW ROOM to hand in their slides OR computer assisted presentations that will be handed over to the projection room on time.

1/ If you have a Computer Assisted Presentation (Power-Point style) :
To avoid delays caused by switching computers at the platform, booting-up computers and potential compatibility problems, the Organizing Committee has made available to speakers the new standard A/V system used in the convention industry. There will be a master computer in the meeting room and to ensure smooth transition between speakers and appropriate audiovisual technical support, the Organizers request that speakers do not plan on connecting their laptop to the LCD projector (Barco), nor even bring their own LCDs. Every speaker has to go to the Pre-View room beforehand to bring his PowerPoint presentations.
Format - Presentation :
ONLY presentations for PC's (Windows 95/98/2000/NT/XP configurations) will be accepted, (no MAC, no UNYX). Please prepare your presentation using Power Point Version 97, 98, 2000, 2001 or XP-2002.
If you have pictures, they must be under the following format : jpg, .gif, .tif, or .bmp (format .pict prohibited).
If you have video files attached to your power point presentation, they must be in the following format : .mpg, .mpeg, .avi or DIVX3. The format .mov (quicktime) is NOT accepted. If you have such files, please export them in .avi format. The new compressed format DIVX 4 and over cannot be accepted. And do not forget, when saving your final presentation to CD or ZIP, to make sure to include your video files if any and all links to these multimedia files !
Depositing of file :
- Your computer file must be handed over to the personnel of the PRE-VIEW ROOM either with a CD, or a ZIP or even a diskette, as far in advance as possible and TWO hours BEFORE the beginning of each session AT THE LATEST. (The presentation for an early morning session should be handed over in the evening before).
- In the PRE-VIEW ROOM, you will be assisted by a technician who will help you to download your presentation to the internal network. You will also be able to review your presentation and to verify that it has been transferred correctly to the network.
In the Meeting room :
- A hostess in the meeting room will then point out your presentation on the screen of the computer positioned on the lectern, a few seconds before your turn. The PC on the lectern is programmed with 1024x768 pixels and is linked to a video-projector (Barco type for Amphi-theaters).
- Once the presentation is launched, you, the speaker, will control the programme. Clicking on the mouse, your computer assisted slides will go on as usual.
- Please, do NOT come at the last minute with your own lap-top in the meeting room: you will NOT be able to connect it. Go to the PRE-VIEW ROOM beforehand. If you are delayed, we will inform the chairman of your session who will postpone your speech of a few minutes if necessary.
2/ If you have Slides:
Format - Presentation
The slides must be protected by a plastic cover, to avoid mishaps during projections (slides stuck in the projector, burnt ...). Slides without this cover will be refused or replaced at the speaker's own risk. The Format required is : 24 mm x 36 mm - The thickness required is : 3 mm maximum. Each room will have single projection. (Please, remember that it is difficult to read a slide that has more than 7 lines of text).
Marking
No label should be placed directly on the slide (risk of sticking in the magazine during projection).
The technical assistant in the PRE-VIEW ROOM will put the following on the label of the Carrousel : Name of the author, Room, Session, Schedule of session.
Depositing of slides
The slides must be handed over to the personnel of the PRE-VIEW ROOM, placed in order in the magazine, 60 minutes BEFORE the beginning of each session AT THE LATEST. (The slides for the first morning sessions should be handed in the evening before).
Collecting of slides
Each speaker is responsible for collecting his/her slides at the end of his/her sessions and at the latest 60 minutes after the end of the session in the same PRE-VIEW ROOM. The Congress organizer cannot accept responsibility for slides not collected by that time.

REMINDER : ONLY SINGLE PROJECTION is possible.

POSTER SESSION

- The usable surface of the panel where you will have to fix your poster is 90 cm in width and 150 cm in height.
- This panel is covered with white Veltonyl material : you can fix your poster with double-sided tape ONLY. The self-adhesive stickers will not work. The Organizers will have double sided tape at your disposal at the POSTER WELCOME DESK.
Upon arrival, after having collected your badge from the Congress Welcome desk, please report to the POSTER WELCOME DESK where you will be provided with the instructions as to the exact location of your poster.
The organizers are not responsible for loss or damage to those posters which are not removed by authors within the times of dismantling as indicated above. Posters not removed by their authors at the stated time, will be automatically removed by the organizers.



Congress Secretariat
VBCE – EUROGIN – C. Cabotin
33, rue de l’Abbé Groult, 75015 Paris - France
Tel. +33 (0)1 45 33 60 46
Fax +33 (0)1 45 33 57 15
admin@eurogin.com
Scientific Secretariat
EUROGIN
174, rue de Courcelles, 75017 Paris -France
Tel. +33 (0)1 44 40 01 20
Fax +33 (0)1 47 66 74 70
admin@eurogin.com