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Sponsorship Information

 

 

EUROGIN 2015
February 4-7, 2015, Sevilla (Spain)

 

 

Information for Sponsors and Exhibitors

__________________________________________________________________________________________________________________________________

 

 

For the EUROGIN 2015 congress, we expect more than 2,000 participants from all over the world. Most are clinicians specializing in gynecology, oncology and cytopathology,

The 4-day meeting will encompass training courses, plenary sessions, scientific sessions, clinical sessions and satellite symposia, covering all up-to-date information on HPV infection and prevention of related cancers (cervical cancer, oropharyngeal cancer, certain other cancers). The program will also focus on educational issues related to women's health. A workshop in Spanish language, designed for participants from Spain and Latin American countries, will complete the main program.

The meeting will offer an excellent opportunity to promote products and services related to women's health in general and HPV related diseases in particular, taking into account that many key opinion leaders and health policy decision makers will attend. Therefore, EUROGIN 2015 offers an ideal platform for companies and organizations working in this field to promote their products and services.

 

CONGRESS VENUE

 

The EUROGIN 2015 congress takes place in Sevilla, Spain at the FIBES II Convention Centre.

website: www.fibes.es/en/premises/

 

ACCESS

International airport: Seville.

The FIBES II convention centre is located 4 km northeast of the historic city centre of Sevilla and only 3 km from the airport.

 

SPONSORSHIP OPPORTUNITIES

 

EUROGIN 2015 offers a wide range of sponsorship opportunities.

The following list is not exhaustive and the organizing committee is prepared to examine any other form of sponsorship which might be envisaged, as well as special sponsorship packages for PLATINUM, GOLD, SILVER or BRONZE sponsorship status.

All sponsorship items include acknowledgement in all official congress documents and the congress website.

 

 


EXHIBITION SPACE

 

The large and pleasant exhibition area (more than 1,500 m² available) is conveniently located at the registration and entrance level of the building.

The conference rooms can be accessed by crossing the exhibition area.

 

Rental of exhibition space

 

Standard rate

 

 

€ 650 / m²

Preferential spots
(corner or island spots, central area)

 

 

€ 730 – 800 / m²
depending on location

Other preferential spots

 

 

on request

All rates are for space only and exclusive of VAT (currently 21 % in Spain).

Exhibitors are obliged to order a standard modular booth or to build a professional, customized (professional booth builder required, design to be approved by conference organizer). Any other services (carpeting, power supply, lighting equipment, furniture, catering, insurance, etc.) are also at the exhibitor's charge.

Minimum booth size: 6 m².

 

 

TECHNICAL EXHIBITOR's FILE

A detailed technical file will be made available to all sponsors and exhibitors before July 2014.

In addition to the general and practical information, this file will also include information on all optional facilities such as: power supply, telephone lines, furniture rental, etc.

 

ADVERTISING

·    Flyer (to be approved by the organizing committee) in all delegate bags
5,000 €

·    Advertisements in separate section of program and abstract book
Full A4 format page (inner page).
Company profile (if requested) on printed support and on congress website.
5,000 €

·    Website reference and link
5,000 €

 

·    Full advertising package (including all abovementioned items plus sponsorship listing)
15,000 €

 

Special packages (including additional items) on request.

 

INTERNET ACCESS

·    Internet access stations
Sponsor's mentioned on start page and posters displayed at internet stations (or by any other means determined in common agreement).

·    WiFi access
Sponsorship of WiFi internet access will be acknowledged by means defined in common agreement with the sponsor (materials to be supplied by the sponsor), e.g. sponsor's logo and mentioning on WiFi start page.

·    Complete Sponsorship package for full Internet Access (fixed access stations + WiFi)

 

COFFEE BREAKS

·    Signs posted with sponsor’s name and logo at each coffee break area.
Acknowledgements to the sponsor in the final program.

 

DELEGATE BADGES

Delegate badges with sponsor's logo and name.
Conditions on request.
Possibility to have a lead system with electronic bar codes on badges and readers (only if several exhibitors interested to share the cost).

 

SOCIAL EVENTS

·    Welcome Reception

·    Faculty Dinner

Acknowledgements to the sponsor in the Final Program

Conditions on request.

 

 

SATELLITE SYMPOSIA

There are only very few exclusive time slots for sponsored satellite symposia available, and some others for symposia organized in parallel (two or more symposia/sessions scheduled at the same time).

Symposium programs will be handed out with the congress program and and also be posted on the conference website (in separate sections respectively).

The scientific content of the symposium is under the entire responsibility of the sponsor, in agreement with the Scientific Committee. The sponsor commits to covering all logistical costs of speakers and chairpersons of the symposium.

Acknowledgements to the sponsor will be included in the program and on the conference website (in separate sections).

The cost of a satellite symposium depends on the time slot and room capacity.

For further information, please contact:

Peter Mattonet
Eurogin Conference Manager
This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Phone: +33-148.88.96.24
Fax: + 33-147.66.74.70


 

REGISTRATION PACKAGES / GROUP REGISTRATIONS

Group registrations (for groups of 10 or more) are available at preferential rates.
For more details, please send an enquiry to This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 

RESERVATION CONDITIONS

All reservations must be made in writing, either using the enclosed order forms, duly completed and signed, or clearly stating all details in a separate document sent by e-mail to This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 

 

INVOICING

Invoices are issued by EURL EUROVIR, upon receipt of the reservation form accompanied by the payment.
All rates as indicated above are subject to VAT (value added tax) in compliance with the applicable Italian and European tax laws.

TERMS OF PAYMENT

Reservation deposit :         50% of the total amount due (VAT included)

Balance:                               before Nov. 30, 2014

 

CANCELLATION POLICY

Any partial or total cancellation from a participating company must be transmitted by written mail (letter, e-mail or fax) to the Organizer.

Refunds will be as follows :

·         before Oct. 1, 2014:                               50 % of the total amount

·         after Oct. 1, 2014                                   no refund

 

 

For further information and rates, please contact:

EUROGIN

Peter Mattonet

174, rue de Courcelles

75017 PARIS - France

 

Phone : +33 (0)1 48 88 96 24

Fax : +33 (0)1 47 66 74 70

e-mail : This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 

www.eurogin.com/2015