Speakers / Chairs info

INFORMATION FOR SPEAKERS AND CHAIRPERSONS

 

Chairpersons

Locate your session room as soon as possible.
You should arrive in your session room 15 minutes before the beginning of the session.
We remind you that: 

  • The conference room must be cleared exactly in accordance with the schedule.
  • It is your responsibility to ensure that times allocated to speakers and for discussion must be strictly complied with.
  • Discussants should clearly state their name, institution and country.
  • Participants should not speak without permission from the chairperson
  • Time allocated to presentations includes discussion

 

Speakers

There is no need to download your presentation on our website or to send it by email.
Your presentation should only be handed in to the technician at the PREVIEW ROOM (Slide Center) at the congress center, at the latest 2 hours before the start of your session.
Standard format will be 4:3, but if you have prepared in 16:9 format this will not be a problem.

Locate your session room in due time.
Speakers are requested to hand in their slides at the Preview Room. Laptops are not allowed in the conference room.
You should be in your session room 10 minutes before the beginning of the session and meet with the chairperson. Please comply strictly with the instructions given by the chairperson, especially with regard to your time allowance.

 

Disclosure of potential conflicts of interest
Speakers of EUROGIN 2016 are required to disclose their potential conflicts of interest. Consequently, a conflict of interest statement should be included on your first slide. There is no need to read it out in detail.

The technicians in the preview room have a slide ready to be completed and to be inserted if you haven’t prepared this before

 

Presentation Requirements and Formats

Our computers work with the 2010 Microsoft Office pack.

We  need to receive your presentation in ppt or pptx format.

We suggest to put all videos in the ppt folder or to embed them in the pptx.

Please consider to convert videos (16:9 format)

If you have a keynote presentation, we can convert it to ppt mode (but please remember that it may occur that the two systems are not fully compatible!).

Please note that there is no presenter mode in the conference room (you will not be able to see your notes – except if you print them in advance – you can only see your slides).

 

WARNING
No presentation can be directly downloaded on the computer in the conference room!

 

Preview room (Slide center)

The preview room (slide centre) is located next to the exhibition area and the cafeteria (behind booth number 27, walk half a level down. The preview room is fully equipped. Qualified personnel is available for receiving your slides/files which will be checked before being forwarded to the projectionists at the appropriate time. Speakers must hand in their slides in the preview room 2 hours before the beginning of their session at the latest. Slides for early morning sessions must be handed in on the previous day.

 

Preview room - Opening hours

Tuesday, June 14                                   15:00 – 18:30
Wednesday, June 15                                7:30 – 18.30
Thursday, June 16                                   7:30 – 18.30
Friday, June 17                                       7:30 – 18.30
Saturday, June 18                                   7:30 – 13.30

Speakers will be able to check their presentations and, if needed, to make slight modifications.

The following mass storage devices are accepted: 

  • USB memory stick
  • External hard drive
  • Laptop

 

Conflict(s) of interest statement

Every speaker needs to declare his/her potential conflicts of interest.
Speakers who have not yet submitted their potential conflict of interest on the dedicated form which was sent to them prior to the conference must complete and sign this form in the preview room before handing in their files.

 

In the conference room

The equipment in the conference room is exactly the same as in the preview room.
The files downloaded in the preview room are automatically backed up and transferred without any modification to the conference room.
In the conference room, the following equipment is available:

  • 1 video projector
  • 1 laptop on the lectern
  • You can open your presentation and move slides on your own using the arrow keys of the keyboard or the mouse.
  • Speakers with presentations which might not comply with these guidelines are kindly requested to contact the preview room as soon as possible.

 

Privacy of presentations

We do not keep or transfer files to third parties unless requested and authorised by the author or a member of the organization committee.

 

Posters

The Poster Area is located on level 2 in the foyer of EUROPA Hall (one level up from the main exhibition area.

Poster panels are numbered according to the program topics.
Only one panel side will be allocated to each presenter.

To fit conveniently on the panels and guarantee correct exposure for the reader, we recommend that posters comply with the following dimensional limits:
Width = 0.90 m (maximum 0.95 m)
Height = 1.20 m (maximum 1.60 m)

Authors are requested to ensure installation and dismantling of their posters on the designated panels, in accordance with the following schedule:
Installation: Tuesday, June 14, 2016, from 16:00 to 18:30 (or Wednesday morning)
Dismantling: Saturday, June 18, 2016, from 12:00 - 16:00
Fixing devices are made available in the poster area and at the registration desk.

The Organizing Committee declines liability for any loss or damage incurred to posters left on their panels beyond the indicated time. Presenters are advised to stay close to their poster during the breaks.

Disclosure of potential conflicts of interest:
Poster presenters are required to disclose their potential conflicts of interest. Consequently, a conflict of interest statement should be included on each poster.

About EUROGIN

EUROGIN (EUropean Research Organisation on Genital Infection and Neoplasia) brings together clinicians and scientists whose work is related to genital infections and neoplasia.

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